Photo by Catherine Ridley

Application Procedures

Trustees meetings are typically scheduled in
January, April, July, and October.

Our next proposal review is in:
january
Download the Necessary Forms
  • Application Instructions
  • Application Form
  • Grant Status Report Form
  • Final Grant Report Form

Adobe Reader required

Guidelines

Grant seekers are encouraged to contact the Foundation by phone before submitting a Letter of Inquiry. Inquiries will be evaluated to determine the extent to which they fit with programmatic priorities. For more information about Foundation priorities, see Education, Environment, and Health.

The strongest proposals will reflect and serve an organization’s mission and strategic plan. The Foundation is willing to consider all types of funding requests except start-up funding and endowment campaigns.

In most cases, priority will be given to organizations that serve the metropolitan Atlanta area. The Foundation works state-wide on behalf of the environment and will occasionally consider education and health inquiries that serve other parts of Georgia.

 

Applicants must be classified as a public charity under Section 501(c)(3) of the Internal Revenue Code. An IRS determination letter certifying this tax status will be required.

No grants or loans will be made to individuals. The Foundation will not consider funding for special events, performances, or dinners (i.e. sponsorship, tickets and/or tables); booster clubs; churches or religious organizations when the project in question primarily serves members; or requests to retire accumulated debt resulting from operating deficits.

Step 1

Letter of Inquiry

One (1) copy of your LOI should be mailed to:

R. Howard Dobbs, Jr. Foundation
133 Peachtree St, Ste 4950
Atlanta, Georgia 30303

Applicant Portal

Letters Of Inquiry (LOIs) can be submitted at any time during the year. Limited to two pages (+ 2 attachments), LOIs should include the following:

  • Description of the organization including a statement of mission
  • Purpose of the funding request
  • Total cost of the project, the amount requested, and fundraising status
  • Please attach:
    • List of donors contributing to the project in question
    • Copy of the applicant's IRS determination letter

Please click the applicant portal link to submit these documents.  A hard copy of your documents should also be mailed to the foundation's offices.

 

Step 2

From Letter of Inquiry to Application

Trustees review all LOIs on file during each quarterly meeting to identify 8 - 10 proposals they would like to consider for funding during the following quarter. They look for proposals that are most aligned with programmatic priorities and present a compelling case for impact. Trustees act on each LOI in one of three ways:

  • The Foundation would like to consider an application for funding during the upcoming quarter.
  • The LOI was not selected but will be reviewed again in three months, provided the circumstances of the request remain valid. (NOTE: Each LOI is eligible for review for four quarters. If not selected after four quarters, the LOI will be automatically declined.)
  • The LOI has been declined due to a lack of fit with guidelines and/or priorities.

Following each quarterly meeting, the Foundation will communicate in writing regarding the status of each LOI.

Step 3

Application Submission

Relevant Forms:
  • Application Instructions
  • Application Form

Sample of Requested Attachments

Once the Foundation has invited an Application, grant seekers should complete their application through the Foundation's grant portal. Instructions regarding access to the portal will be conveyed in your invitation correspondence. In most cases, Foundation staff will schedule and conduct a site visit as part of the review process.

Step 4

Notification of Action Taken by Trustees

In most cases, grant applicants will be contacted by phone within 24 hours of the trustee meeting with information about action taken by the Board of Trustees. The Foundation will confirm this information in writing shortly thereafter.

Step 5

Award Letter, Grant Agreement, and Reporting Requirements

Relevant Forms:
  • Grant Status Report Form
  • Final Grant Report Form

Grant recipients will receive a packet by U.S. Mail that includes an award letter detailing the terms of the grant including reporting requirements and a grant agreement that must be signed and returned to the Foundation.  Once the Foundation has received the signed grant agreement we will disburse the grant funds. 

Typically, a Final Report is due one month after the close of the fiscal year in which grant funds were fully expended.  If a project extends beyond a year, the Foundation requires an annual Status Report until the project is complete and, upon completion, a Final Report is due.

Reporting requirements will be published to the grantee's portal account approximately 2 months before the report due date.  Please reference the sample document titled Annual Service Statistics.  Your report form will request statistics from this sample document that are relevant to the program area in which you are working.