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Application Procedures

Trustees meetings are typically scheduled in
January, April, July, and October.

Our next proposal review is in:
Download the Necessary Forms

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Grant seekers are encouraged to contact the Foundation by phone before submitting a Letter of Inquiry. Inquiries will be evaluated to determine the extent to which they fit with programmatic priorities. For more information about Foundation priorities, see Education, Environment, and Health.

The strongest proposals will reflect and serve an organization’s mission and strategic plan. The Foundation is willing to consider all types of funding requests except start-up funding and endowment campaigns.

In most cases, priority will be given to organizations that serve the metropolitan Atlanta area. The Foundation works state-wide on behalf of the environment and will occasionally consider education and health inquiries that serve other parts of Georgia.


Applicants must be classified as a public charity under Section 501(c)(3) of the Internal Revenue Code. An IRS determination letter certifying this tax status will be required.

No grants or loans will be made to individuals. The Foundation will not consider funding for special events, performances, or dinners (i.e. sponsorship, tickets and/or tables); booster clubs; churches or religious organizations when the project in question primarily serves members; or requests to retire accumulated debt resulting from operating deficits.

Step 1

Letter of Inquiry

One (1) copy of your LOI should be mailed to:

R. Howard Dobbs, Jr. Foundation
133 Peachtree St, Ste 4950
Atlanta, Georgia 30303

Applicant Portal

Letters Of Inquiry (LOIs) can be submitted at any time during the year. Limited to two pages (+ 2 attachments), LOIs should include the following:

  • Description of the organization including a statement of mission
  • Purpose of the funding request
  • Total cost of the project, the amount requested, and fundraising status
  • Please attach:
    • List of donors contributing to the project in question
    • Copy of the applicant's IRS determination letter

You may submit these documents by accessing the LOI Submission application in our portal.  A hard copy of your documents should also be mailed to the foundation's offices. Failing to complete the online submission and mailing a hard copy could result in delayed consideration of your request. 

If you have not logged into our applicant portal previously, you will first be directed to create an applicant account and log in.

Step 2

From Letter of Inquiry to Application

Trustees review all LOIs on file during each quarterly meeting to identify 8 - 10 proposals they would like to consider for funding during the following quarter. They look for proposals that are most aligned with programmatic priorities and present a compelling case for impact. Trustees act on each LOI in one of three ways:

  • The LOI is selected for full review in the upcoming quarter and an application for funding is invited;
  • The LOI was not selected for review in the upcoming quarter but trustees opt to review the LOI again in three months provided the circumstances of the request remain valid. (NOTE: Each LOI is eligible for review for four quarters. If not selected after four quarters, the LOI will be automatically declined.)
  • The LOI is declined due to a lack of fit with guidelines and/or priorities.

Following each quarterly meeting, the Foundation will communicate in writing regarding the status of each LOI.  Invited applicants should log into the Foundation's grant portal to complete our application form and submit additional requested attachments.

Step 3

Application Submission

Grant Portal:
  • Applications will be shared with invited grantseekers through the grant portal.

Sample of Requested Attachments

Once the Foundation has invited an Application, grant seekers should complete their application through the Foundation's grant portal. Instructions regarding access to the portal will be conveyed in your invitation correspondence. In most cases, Foundation staff will schedule and conduct a site visit as part of the review process.  Please review our Application Instructions and our FAQ page before completing your submission.

Step 4

Notification of Action Taken by Trustees

In most cases, grant applicants will be contacted by phone within 24 hours of the trustee meeting with information about action taken by the Board of Trustees. The Foundation will confirm this information in writing shortly thereafter.

Step 5

Award Letter, Grant Agreement, and Reporting Requirements

Relevant Forms:

Grant recipients will receive a packet by U.S. Mail that includes an award letter detailing the terms of the grant including reporting requirements and a grant agreement that must be signed and returned to the Foundation.  Once the Foundation has received the signed grant agreement we will disburse the grant funds. 

Typically, a Final Report is due one month after the close of the fiscal year in which grant funds were fully expended.  If a project extends beyond a year, the Foundation requires an annual Status Report until the project is complete and, upon completion, a Final Report is due.

Reporting requirements will be published to the grantee's portal account approximately 2 months before the report due date.  Please reference the sample document titled Annual Service Statistics.  Your report form will request statistics from this sample document that are relevant to the program area in which you are working.