Step 1: Initial Inquiry. Applicants should contact the Foundation's office by phone or e-mail in order to determine the eligibility of a request. In most cases, applicants will be asked to submit a letter of inquiry, not to exceed two pages, which provides the following:
Description of the organization including a statement of mission
Purpose of the funding request
Total cost of the project, the amount requested, and fundraising status
Please attach:
List of donors contributing to the project in question
List of Board of Directors which includes employment or community affiliation
Copy of the applicant's IRS determination letter
Step 2. Proposal for Funding. Once the Foundation has confirmed the eligibility of a request, a full proposal for funding should be prepared. In a format of the applicant's choosing, proposals should include the following:
Legal Name and Address of the Applicant Organization
Brief history of the organization and an overview of current programs
Copy of the organization's current strategic plan (if available)
Description of the organization's target audience and geography served
Statistical summary of services provided over the past three years
Description of the organization's approach to evaluation and/or impact assessment including copies of recent reports and/or outcome studies
Biographical information about executive leadership and organizational chart (if available)
Operating Budget for 3 previous completed years with the most recent financial audit
Regarding the funding request:
Rationale vis-à-vis the organization's mission and current strategic plan (if a plan is in place)
Projected impact and/or outcomes
Overview of the implementation plan and timeline including a status report if project is underway
Project Budget and the amount requested (if different than amount listed in the Letter of Inquiry)
Summary of funding received to date (if different than report provided in Letter of Inquiry)
Step 3. Submission of Proposals. One copy of the full proposal should be submitted to the Foundation's office.
Quarter
Letter of Inquiry
Target Date
Proposal
Deadline
Board
Review
QTR 1
November
1
December
1
3rd week in January
QTR 2
February
1
March
1
3rd week in April
QTR 3
May 1
June 1
3rd week in July
QTR 4
August
1
September
1
3rd week in October
Step 4. Notification of action taken by the Board of Trustees. Applicants will be notified in writing of the Board's decision immediately following the meeting in which a proposal is considered.
All letters of inquiry and proposals should be mailed to the attention of:
David D. Weitnauer, President
R. Howard Dobbs, Jr. Foundation
50 Hurt Plaza, Suite 1212
Atlanta, Georgia 30303
(O) 404-574-2970
(F) 404 -574-2971
